AI and Businessmap: From Chat Assistant to Coordination Partner

How we use AI in and with Businessmap - and how it has become our force multiplier

AI is everywhere - summarising your documents, drafting your emails, answering your questions. But here's the problem: it's usually all personal. One person, one prompt, one answer. Meanwhile, the coordination challenges that actually slow organisations down - aligning priorities across teams, keeping projects and BAU (business as usual) work flowing, making decisions on current data instead of last month's export - remain bottlenecked.

In this webinar, we open up our own setup and show you how we've connected AI directly to Businessmap - not as a chatbot on the side, but as a co-worker and sparring partner that works both IN the system and ON the system, inside the platform where our work actually happens.

What we'll walk you through:

Businessmap's native AI capabilities and automation options

Meet Flo: our AI assistant built on Claude, connected to Businessmap via its native MCP server. Flo has its own Businessmap account and works directly with our boards, cards, subtasks, and workflows - inside the platform, not alongside it

How we use n8n and other workflow tools to orchestrate AI actions across Businessmap and the rest of our toolstack

How we keep it reliable: clear guardrails so AI coordinates and decides, while structured workflows control what actually happens in our systems. Anyone who's used AI knows it can confidently get things wrong - we'll show how we've addressed that

How we built an advanced planning add-on for Businessmap - including Gantt charts, capacity management, CCPM buffer tracking, and dependency visualisation - using AI-assisted development, and how we use it internally to manage our own project portfolio

Honest lessons: what works, what doesn't, and where the real gains come from

This isn't a theoretical presentation about AI in project management. It's a practitioner walkthrough of a working setup, built on a platform you already know.

Whether you manage projects or BAU work in Businessmap, this session gives you a first-hand look at what becomes possible when AI moves from a chat window to the centre of how you work.

Please address any questions to: mathias@xuviate.com